1. AIDS 2010 VOLUNTEER APPLICATIONS NOW OPEN
aids2010.org
Volunteering at AIDS 2010 is a great way to gain international experience at the world's largest conference on AIDS and to unite in the response to HIV. Furthermore, the success of AIDS 2010 depends heavily on the support of between 1,500 and 2,000 volunteers who will help coordinate programme activities, greet visiting delegates, assist with registration, act as guides during the conference, staff various offices and activities, help in the Global Village and perform other crucial tasks.
To register as a volunteer, please submit the application form available here.
Please click here for more information on volunteering at AIDS 2010. For additional information, please contact the secretariat atvolunteer@aids2010. org.
2. SATELLITE MEETING AND EXHIBITION SPACE APPLICATIONS REMAIN OPEN
Satellite meetings take place in the conference centre but are fully organized and coordinated by the organization hosting the satellite (private company, government agency, institution or NGO). The contents and speakers of the satellite meetings will be reviewed to ensure that they meet the scientific and ethical principles of the conference.
Please click here to read more about satellite meetings and to apply to host a satellite meeting. The deadline for applications to host a satellite has been extended to 16 April. For additional information, please contact the secretariat at satellites@aids2010 .org.
AIDS 2010 offers opportunities to both commercial and non-commercial organizations to showcase their products and services in the Exhibition area to the largest gathering of HIV professionals in the world.
Please click here to read more about and to apply for exhibition space at AIDS 2010 before the 31 May deadline. For additional information, please contact the secretariat at exhibitions@ aids2010. org.
3. LATE BREAKER ABSTRACTS SUBMISSIONS OPEN ON 20 APRIL
A small number of late breaker abstracts will be accepted for oral or poster exhibition. The percentage of abstracts selected for late breakers will depend on the number of submissions, but selection will certainly be more rigorous than for regular abstracts. The same submission rules apply for the late breaker abstracts as for regular abstracts, but each presenting author may only present ONE late breaker abstract. Late breaker abstract submissions will be open from 20 April to 20 May 2010.
For more information on abstracts and late breaker submission rules please click here.
4. VISA INFORMATION AND DELEGATE IMMIGRATION GUIDELINES
The AIDS 2010 secretariat has worked closely with the Austrian government with the aim of simplifying visa and immigration procedures as much as possible.
All delegates traveling to Austria must present an approved travel document (passport or identity card) and delegates from many countries will need a visa to enter the country. Delegates are encouraged to apply for visas early (at least two months before departure), and to ensure all requested documentation is submitted with the application. Visa applications must be submitted to the authorities by 1 June 2010.
To read the guidelines for applying for a visa for AIDS 2010 and to access the list of countries whose nationals will need a Schengen visa, please click here.
Applications must be submitted in person at the Austrian representation in the respective countries, or at a Schengen partner representation if Austria does not have representation in that country. Delegates are urged to contact their nearest Austrian embassy or consulate as early as possible to determine where their application should be made – which may involve travelling to the capital – and how long this process will take.
To find the list of Austrian embassies and consulates around the world, please click here.
5. REGISTER BY 5 MAY TO AVOID LAST MINUTE SURCHAGE
The standard registration fee ended on 24 February and delegates are now encouraged to register by 5 May to avoid the last minute fee surcharge, which begins on 6 May. If the completed registration form and payment in full are received on or before 5 May, a conference bag and other conference materials, including the conference programme and the abstract CD-ROM, are guaranteed. If the completed registration form and/or full payment are received after 5 May (including onsite registrations) , we cannot guarantee that a conference bag and other conference materials will be available.
All registrations for AIDS 2010 must be submitted using the online registration form. Before you can register, you need to create a conference profile. You can create your profile here if you do not already have one. Your conference profile will then become your online gateway to registration and all conference-related submissions. Delegates of previous International AIDS Conferences or IAS conferences can use previous profile log-in information to access their profile.
To register for AIDS 2010, or for further information on the registration process, please click here.
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